Starting your business as an entrepreneur is easy. You can set up your own business through us for free. We will enter you to the Business Information System (YTJ). We will also enter you to VAT-register and Tax Prepayment-register.
Setting up your own business ID will happen in few days, but be aware that sometimes it might take up to few weeks regarding of The Business Information system. (YTJ)
If you already have a business ID, have a look at this article.
You will get informed when your business ID is ready to use. It's very important that you will accept suomi.fi -mandates. If you do not accept them, we wont be able to inform the tax office about your business so we wont be able to do your accounting. You will get detailed information about this to your e-mail. Please note that some of the emails are written in Finnish, but there is a link to the English translation in the end of each email.
*We will count your VAT and send the information to the Finnish tax office. You will get a message when it is time to pay your VAT-taxes. More information about VAT: https://www.vero.fi/en/businesses-and-corporations/about-corporate-taxes/vat/
*Please be aware that you need to take care of the tax prepayments by yourself. You can evaluate your whole year profit and inform it through omavero.fi (029 497 004)
You will need to calculate your whole year profit estimate and they will calculated your monthly tax prepayment amount, you will receive invoices from the tax office regarding this. Please note that taxes are paid differently when you have your own business ID compared to when you are working as an employee. More information you can find here: https://www.vero.fi/en/businesses-and-corporations/file-and-pay/tax_prepayment/
How to use UKKO PRO?
Below is a picture of the navigation bar and all the different parts are explained below.
Dashboard - In this page you will find your basic information about your business. Also notifications are located here. Our bookkeepers will check every income and expense added to the system and if there is anything that need to be clarified, it will be shown here in your dashboard. You will also get an e-mail if there is anything you need to clarify. Please, do the clarification directly in UKKO -service, do not reply to the email the answer.
If you have connected your account with UKKO, you can find account transactions from here.
Expenses - You can add business related expenses to UKKO -service. If you buy something for your company, please add those through expenses.
Please note that basic clothing is not an expense that you can add for your business.
Please note that lunch is not an expense that you can add for your business.
Incomes -You can add business related incomes to UKKO -service.
If you get paid from your service provider, there must be shown detailed information about it and VAT-need to be shown there.
You will get payslip to your e-mail, please add it through incomes - add new receipt.
Remember to fill in your entry details the best way you can. It is very important to mark it as paid when you have received money from it.
Reports - Here you can find your VAT-calculation and balance sheet. Every information will be updated here when our bookkeepers have checked your vouchers.
Customers - Here you can fill in your customers information: private person or a company with business ID. How to use customer registry: https://tuki.ukkopro.fi/hc/en-us/articles/360010801619-How-to-save-customer-details-to-customer-register-
Products - If you have a certain product, you can add information about it here.
How to use the product registry can be found here: https://tuki.ukkopro.fi/hc/en-us/articles/360008809919-How-to-add-product-or-service-to-product-registry-
Driving log - You can keep track of your business driving here.
Please note that adding car as an expense you need to have more that 50% business driving with your car. In order to deduct car's costs in accounting or use the driving log, your company or you must own the car. For example, your spouse cannot be the owner.
The vehicle is part of the company’s assets if business-related journeys account for more than half of all driven kilometres. Otherwise, the vehicle is privately owned. You can only use our driving log if more than half of the kilometres driven is for work purposes.
- If you have bought your vehicle in less than one year ago, please add the contract of sale.
- If you have bought your vehicle over one year ago, please add the price estimate.
- If your car is a passenger car, you can deduct the car's cost in the bookkeepping, but not VAT.
- If your car is a van or a taxi, you can reduce all the car's cost and also VAT.
Information on how to use driving log can be found here: https://tuki.ukkopro.fi/hc/en-us/articles/360016048739-How-do-I-add-my-driving-trips-to-the-logbook-
Settings - Here you can find your company's details and settings for your account.