How do I start using and manage the UKKO Entrepreneur service?

UKKO Entrepreneur helps you manage the bookkeeping and tax matters of your private trader business. After activating the service, remember to add the required information, submit your bookkeeping documents and take care of payments such as prepayment tax and any VAT due.

How to activate the service

1. Register for the service
2. If you are starting a new private trader business, provide the requested information during registration and select a suitable business sector.
3. If you already have a Finnish Business ID, provide information about how your bookkeeping has previously been managed.
4. Add the following information to the service:
   • the bank account where you want your customers to pay your invoices
   • your card details for paying UKKO service fees.
5. Accept UKKO’s Suomi.fi authorisation request. The authorisation allows us to manage your bookkeeping and tax-related matters.

If your bookkeeping has previously been handled by an accounting firm, we will help transfer your bookkeeping to the UKKO service. If you have managed the bookkeeping yourself or it is behind schedule, our customer service can help you sort out the situation.

How to manage your bookkeeping

Add business expenses

Add business-related expenses to the service as they arise. Submit the receipts from the previous month by the 15th day of the following month, and mark the month as completed afterwards.

Create and send invoices

You can create and send invoices through the service. You can save customers and products in the customer and product registers, which makes invoicing faster in the future.

Add other income and reports

Add separate sales and commission reports to the service as other income.

If you use a Zettle by PayPal card reader, you can connect it directly to the service. The card reader reports will then be transferred automatically to your bookkeeping.

Mark paid invoices as paid

When a customer pays an invoice, mark the invoice as paid in the UKKO service. This keeps your bookkeeping up to date and gives you a more accurate view of your business finances.

Take care of your taxes

Value-added tax

UKKO prepares your VAT return and sends you an email with information about any VAT payable and the amount due after the end of your VAT period.

You pay any VAT due directly to the Finnish Tax Administration according to the instructions you receive.

Prepayment tax

Apply for prepayment tax and pay it to the Finnish Tax Administration. The amount of prepayment tax is based on an estimate of your business income, so update the estimate during the year if necessary.

You can also add prepayment tax payments to your bookkeeping. This helps you keep track of your business expenses and income.

If you have paid too much prepayment tax, the excess amount will be refunded after your taxation has been completed. If you have paid too little, the Finnish Tax Administration will collect the missing amount later.

Tax return

At the turn of the year, answer the tax return questionnaire in the UKKO service. The questionnaire asks for information about other deductions and matters that affect your taxation.

Also consider these matters when starting your business

• If you have had a Business ID before, check that your business ID is active in the YTJ service. Register for the UKKO service using your existing and active business ID
• If your business sector changes substantially, submit the required notification of changes through the YTJ service.
• Take out YEL insurance if you are required to have it. Provide your Business ID to the insurance provider so that the insurance can be recorded correctly in your bookkeeping.
• If you start a business ID or reactivate a previously used Business ID, check whether you need:
  • registration in the Trade Register
  • permits related to your business
  • insurance required in your field, such as patient or accident insurance.
• If your previous accounting firm does not provide the bookkeeping materials directly to UKKO, ask the firm to send the materials to you and forward them to us.

UKKO prepares your bookkeeping starting from the month in which you register for the service. If your previous bookkeeping is not up to date or you have managed it yourself, contact customer service so that we can agree on how to bring the bookkeeping up to date.

Frequently asked questions

Does UKKO take care of all my business taxes?

UKKO manages the bookkeeping-related tasks and prepares your VAT return. You are responsible for applying for and paying prepayment tax and for paying any VAT due to the Finnish Tax Administration according to the instructions provided.

When do I need to submit my receipts?

Submit the receipts from the previous month by the 15th day of the following month. Mark the month as completed afterwards.

What should I do if my bookkeeping is behind schedule?

Contact customer service as soon as possible. Tell us which period is missing and how your bookkeeping has previously been managed.

Can I transfer my bookkeeping from my previous accounting firm to UKKO?

Yes. Tell us about your previous bookkeeping during registration. If the materials cannot be sent directly to UKKO, ask the accounting firm to send them to you and forward them to us.

If you need help

Contact UKKO Entrepreneur customer service at asiakaspalvelu@ukkopro.fi if:

• your bookkeeping from an earlier period is incomplete or behind schedule
• you are unsure what documents you need to submit
• you need help transferring your bookkeeping to UKKO

Include your Business ID and describe as clearly as possible what you need help with.