Linking the limited company's account to UKKO Yrittäjä -service

Connecting bank account details to our service

Connecting your bank account details to our service is mandatory for limited companies, as the transactions on the company account are needed for bookkeeping. We also receive the required balance information for bookkeeping reconciliations. 

By connecting bank account details, our system can match a sales invoice and a payment with the same reference number. The bank connection service is implemented in cooperation with Enable Banking Oy.

Banks supported for account connection

At the moment, account connection is available with the following banks: OP, Nordea, POP Pankki, Säästöpankki, Danske Bank, Holvi, Revolut, Alisa Pankki, Aktia, Wamo, and UKKO Business account.

How the account connection works

You can only connect an official business bank account that is in the name of the limited company to our service. A limited company may have a maximum of two business bank accounts for our service to be suitable for the company. 
Please note that account linking cannot be done in our mobile app; it must always be completed through the customer account using a web browser.

During the connection process, you can choose which account you want to connect to our service.

The connection is made in the Account details section under Settings-tab. You can connect an existing account by clicking the three dots next to the account details. A menu will open, where you can create the connection. From the same menu, you can later renew or remove the connection. Click Add connection.

After this, select the bank where the account is held. After strong identification, you can choose which account or accounts you want to connect to our service. Once this is done, the Account details section will show that the connection has been completed for that account.

Connecting a new account to our service

When you add a new account to our service, you can create the bank connection immediately during the account setup. By clicking the Save and create connection button, you can choose which bank the account belongs to. After that, strong identification is completed, and the connection is ready. After identification, the Bank account details section under Settings will show that the connection has been completed for that account.

Renewing the connection

Banks require the connection to be reconfirmed every 90 days. Unfortunately, we cannot influence this. Because of this, the connection must be renewed periodically. We will remind you before the connection needs to be renewed, so you do not need to worry about it. We will also notify you if the connection needs to be renewed for some other reason. These reasons may include, for example, actions taken by your bank or service disruptions.

The renewal of the bank account connection is done in the Bank account details section under Settings. Click the three dots next to the relevant account to open the menu. From there, you can update the connection. After that, you will need to complete strong identification, and the account connection will again be valid for the next 90 days.

Account transactions

In the Account transactions -tab, you can view all transactions on your bank account. Transactions are updated in our service from the time the connection is made onward. Transactions are fetched automatically at regular intervals. In addition, you can manually fetch the latest transactions by clicking the Refresh transactions button on the top right corner of the page.

Matching a bank transaction to an existing expense

Bank transactions are matched automatically based on reference numbers. However, some bank transactions do not have a reference number in our service. You can easily match these to payments related to your business operations.

If the receipt has already been added to the bookkeeping, you can click the options button next to the relevant bank transaction and select Assign to expense. Then choose from the drop-down menu the expense you want to connect to the selected bank transaction.

If you have not yet added the expense related to the bank transaction, you can add it by selecting Assign → Create new expense. Upload the receipt related to the bank transaction here, such as the original invoice or receipt, and fill in the receipt details.

Adding a bank transaction to a new expense

You can also add a new expense through the Expenses menu by selecting Add expense in the upper right corner. Attach the receipt to the expense and add the transaction details to the view. If the expense has already been paid, select Payments have been made for the transaction, choose Bank transfer as the payment method, and then select the correct transaction from the unprocessed bank transactions.

Matching a bank transaction to an existing income entry / sales invoice

Bank transactions are matched automatically based on reference numbers.

If your customer has paid a sales invoice created in our service to your limited company’s bank account using the correct reference number, the payment will automatically be matched from the bank transactions to the correct sales invoice.

However, some bank transactions do not have a reference number. You can easily match these to income related to your business operations. If the receipt has already been added to the bookkeeping, you can click the options button next to the relevant bank transaction and select assign to income. Then choose from the drop-down menu the income entry you want to connect to the selected bank transaction.

If you have not yet added the income related to the bank transaction, you can add it by selecting Assign → Create new income. Upload the receipt related to the bank transaction, such as a sales report, and fill in the receipt details.

Adding a bank transaction to new income

You can also add new income through the Income menu by selecting Add income in the upper right corner. Attach a receipt to the income entry, such as a sales report, and add the transaction details to the view. Please also take possible deductions into account if, for example, the sales report includes a payment service provider’s commission.

If the income has already been paid, select Payments have been made for the transaction, choose Bank transfer as the payment method, and then select the correct transaction from the unprocessed bank transactions.