Financial Statements and Tax Return for a Limited Company in the UKKO Entrepreneur service – UKKO Sole Trader

UKKO Entrepreneur service prepares your limited company’s financial statements and annual business tax return. Your responsibility is to submit all receipts and requested information on time, and to review and sign the documents sent to you.

How the financial statement process works

1. Submit all receipts for the financial year

Add all income and expense transactions for the financial year monthly, previous month’s receipts by the 15th day of the following month. After the end of the financial year, also take into account any unpaid invoices, salaries, fees, and travel expenses attributable to the financial year.

2. Provide the information needed for the financial statements

As the end of your financial year approaches, you will receive a financial year-end checklist by email. Read the checklist carefully and provide all requested information by the end of the month following the end of your financial year.

We may ask you for information such as:

bank balance confirmations
information about loans, instalment agreements and leasing contracts
an inventory list
confirmation of the cash balance
information about investments
information about uncertain trade receivables and unclear trade payables
information about unpaid salaries and other personnel expenses
information about shareholder loans
information about the company’s liabilities, securities and other commitments.

If a section does not apply to your company, indicate this as instructed. Do not leave the section blank.

3. UKKO prepares the financial statements

We prepare the financial statements based on the receipts and information you have submitted. If we need additional information, we will contact you.

Financial statements are processed in the order in which the required materials are received. For this reason, we are generally unable to promise an exact completion date for an individual customer. We will email you when your financial statements are ready or if we need additional information to prepare them.

4. Review and sign the financial statements on behalf of the board

Once the result for the financial year has been prepared, we will provide you with further information and the required minutes templates.

The board’s responsibility is to review and approve the financial statements. The members of the board and any managing director sign the financial statements. Minutes of the board meeting must be prepared and submitted to us as instructed.

5. Hold the annual general meeting

At the annual general meeting, the company usually decides on:

approval of the financial statements
the use of the profit or possible distribution of dividends
granting discharge from liability to the members of the board and the managing director.

Minutes of the annual general meeting must be prepared and submitted to us as instructed.

6. Sign the documents electronically

Once the required minutes and information have been submitted, we will send the financial statements and other necessary documents to you for electronic signing.

Review the documents carefully and make sure that all required persons sign them by the given deadline.
Keep all signed financial statement documents for your records and retain them for the period required by law.

7. UKKO prepares the tax return

Once the financial statements have been signed and all required information is available, we will prepare your limited company’s business tax return and any related filings.

Important deadlines

Submit the financial statement materials by the end of the month following the end of your financial year.
Make sure that the board and general meeting minutes, as well as all electronic signatures, are completed within the requested timeframe.

If you do not submit the materials on time, preparation of the financial statements may be delayed. We may also charge a late submission fee in accordance with our price list. In this case, we may not be able to submit the financial statements by the deadline.

Frequently asked questions

When will my financial statements be ready?

Financial statements are processed in the order in which the required materials are received. We will contact you when your financial statements are ready or if we need additional information. We generally cannot provide an exact completion date in advance.

What should I do if I have not received any information about my financial statements?

First, check that you have submitted all receipts and requested financial statement materials. Also check your email’s spam folder.

If you have submitted the materials on time and have not received a request for additional information or any other communication within four months of the end of the financial year, you can contact customer service.

Do I need to hold a board meeting and an annual general meeting?

Yes. The board reviews and signs the financial statements. The annual general meeting approves the financial statements and decides, for example, on the distribution of profits and granting discharge from liability. Submit the minutes of both meetings to us as instructed.

What happens if I submit the financial statement materials late?

Materials submitted late may delay the processing of your financial statements. We may also charge a late submission fee in accordance with our price list.

I submitted the materials on time, but my financial statements are not ready yet. What should I do?

We will contact you when your financial statements are ready or if we need additional information. If the financial statements cannot be completed by the deadline, we will take the necessary steps with the Finnish Tax Administration.

If you need help

If you are unsure what information to submit or if any stage of the financial statement process is unclear, contact our customer service team at osakeyhtio@ukko.fi.

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