The UKKO Private Trader service uses a monthly voucher confirmation system. This means that the vouchers must be added to the service monthly and they need to be added by the 21st of the following month, regardless of whether you are liable to pay VAT or what your VAT period is. In other words, the October vouchers need to be added to the service no later than November 21st and so on. In this way, it’s also easier to remember to add all the needed receipts to your accounting when you do it right away.
Automatic monthly confirmation
The monthly confirmation opens after each month and closes automatically after the 21st of the following month. You can confirm the months as ready on the front page of the service even before the 21st if all the vouchers from the previous period are already in the service.
Incomplete vouchers will automatically be carried over to the next month
The month, or voucher period, closes automatically on the end of the 21st of the following month. In other words, it is possible to confirm October manually from November 1st to 21st, after which it closes on its own. After this, no more documents can be added for October. Vouchers added after this will appear on the November accounts. If on 21st November there are any outstanding earnings or incomplete expenses for October - such as an invoice that your client has not yet paid or an expense for which our accounting team has requested additional information - they will automatically be carried over to the November accounts. You can process them normally in the service and they will be marked for the month during which they will be completed.
Confirm the month as soon as possible to expedite your accounting
You can confirm the month from the view on the front page. It also shows if you have any pending expenses and income. Complete all income that you have received from your customer, as well as any expenses that have been incurred. Add the necessary details to the documents for which you have received a request for additional information from us.
When all the available documents are ready, you can confirm the month before the 21st. The earlier you mark the voucher period ready, the faster we will be able to process your accounting further and the better your accounting will be up to date!
Please note! If you have connected your bank account to receive your bank transactions into the UKKO service (this feature is in a testing phase and is only available for a small group at this point), then the automatic voucher period confirmation is not yet available to you. For further information please contact customer service.