I want to add an expense to bookkeeping, but I have lost the receipt - what to do?

A sole trader is able to add an expense to their bookkeeping even if the receipt is lost.

If you have lost the receipt of an expense and do not have a copy, you are able to create a clarification of the expense. This can be done as a simple Word-document.

The clarification needs to include:

• What has been bought
• Seller of the service / product 
• Date
• Price and VAT
• How the expense is related to your business activities

It is good to note that if the purchase is more than a year old, the depreciation of the cost needs to be taken into account.

Without an official receipt, the VAT of the expense cannot be deducted.