The purpose of the vouchers is to verify all transactions found in your company’s accounting. On the basis of the supporting vouchers/documents, the accounting of the private trader is established. Therefore, the recording of vouchers/documents must be really accurate. When you upload vouchers to our system as soon as they are generated, you also get an up-to-date view of your business status.
Where does the voucher come from?
A voucher is a document used in accounting as a proof to show for example that your company has bought something, sold something, or your company has debt. Every transaction needs to have a document as a proof how the expense or income was created before it can be added to your company’s accounting.
The vouchers may in practice be:
- rental contract
- insurance policy
- promissory note
- account statement
- travel invoice
- dispatch note, etc.
What should the voucher include?
The voucher must include:
- the date
- who was involved in the transaction (seller and buyer)
- the content of the transaction, ie what has been bought or sold
Further information about the content of the invoice can be found here: VAT invoice requirements - vero.fi
- Please note! An extract from your own online bank is not a valid voucher
- PLEASE NOTE: vouchers must be kept for 6 years after the financial year ends
- It is recommended to take a picture of each voucher and save it electronically
The voucher does not have to be in one part but may consist of several parts if necessary. For example, if the invoice is multi-page, all pages must be saved
Vouchers in UKKO service
With the UKKO Private Trader service, you can add pictures of vouchers with explanations directly to bookkeeping, so you can always see the current situation of your company and be able to plan and budget your business reliably. Our system reads the details of the document from the image, all you have to do is check that nothing was left out and write down how the expense relates to your business. Vouchers are easily stored digitally in our service. Read more about our monthly voucher period: Monthly confirmation for voucher period.
When you withdraw cash from your company account on your behalf, some explanation of such a situation is also required. For what purpose has the money been taken? If the money is for your private use, you can mark the withdrawal as a private withdrawal. In a UKKO Private Trader service, you do not need to add private withdrawals to your accounting.
Please note: a receipt showing the VAT rate for your purchase or expense is required to add the expense to accounts. This is especially important to check when paying with a payment terminal - make sure you get a receipt with a breakdown of your purchase and tax rate, as the receipt printed by the payment terminal often only shows the total amount.
For more information on the vouchers, please contact our customer service by e-mail firstname.lastname@example.org or by calling 09 427 20861 (we serve on weekdays 9-16)